Request for Quotation: Street Maintenance + Cleaning Services

The Yonge + St. Clair BIA is dedicated to keeping our neighborhood clean, safe, and welcoming for everyone. To achieve this, we’re looking for a step-by-step maintenance and cleaning program that covers all labor, equipment, and materials needed to maintain the public realm and currently seeking professional quotations.

Request for Quotation [RFQ] | Additional Street Maintenance Services 2025

Issued: January 9th, 2025

Submission Date: Friday, January 24th, 2025

Contract Commences: Saturday, February 1st, 2025

Project Description 

The Yonge + St Clair BIA prides itself on maintaining a clean, safe, and inviting neighbourhood. In order to do so, we expect a thorough step-by-step maintenance and cleaning program. The project consists of all labour, equipment, and materials necessary to provide maintenance services for the Yonge + St. Clair Business Improvement Area (BIA). The services are expected to commence on February 1, 2025 beginning with a 4 week trial period whereby either party has the opportunity to void the agreement within reason. The length of the contract shall run until December 31, 2025 upon which a review will be conducted to determine if contract renewal is appropriate.

Scope of Services 

Scope of Services, will include the following services five (5) times a week.

Daily clean-ups/general maintenance is as follows: 

General inspection of areas, litter pick-up, and all other daily activities will be done a minimum of once a day, five times a week at any time as long as it has the minimum impact on vehicle and foot traffic. A preference will be given to the company who can conduct site visits most frequently within budget.

1) Litter pick up and disposal on public property sites within the Yonge + St. Clair BIA boundaries, and any additional sites identified and mutually agreed upon. 

2) Graffiti, sticker, unauthorized flyer (etc.) removal including but not limited to: 

+ Road Signage
+ Curbs and Gutter
+ Sidewalks
+ Public Furnishings:

Bike Posts
Newspaper Boxes
Mailboxes
Fire Hydrants
Manhole Surfaces
Electrical Boxes
Public Seating + Benches

+ Trees
+ Within planter boxes / grates
+ Around public litter bins  

3) Hazardous waste pick up.

Daily Tracking / Logging Work – Usage of Street Graffiti Solutions Application:

1) Using the Street Graffiti Solutions Application to document area coverage during each visit to the area and confirm where the work has been left off in preparation for the next shift.

2) Provide a thorough summary of the work completed during each shift.

3) Monthly photo documentation of litter pick up and disposal and graffiti, sticker, poster (etc.) removal, demonstrating “before and after” cleanup services.

4) Reporting relevant items to 311 or notifying the Yonge + St. Clair BIA.

5) Reporting any suspicious activity.

The service of spot washing is seen as an asset for the potential candidate. If available, should the Yonge + St. Clair BIA request spot power washing, the candidate will spot clean instead of original services for that day. (There will be no additional charges as spot power washing services will be done in lieu of original services.) Spot washing would be done before the morning rush hour – before 7 AM – if necessary. 

Quotation Submission Requirements 

For the above scope of services, we propose the following fixed fees: $2,900/Monthly. Please respond with a breakdown of your proposed fees, description of your services, examples of past work, and a clear workback schedule to be discussed further.

Submission Instructions

Please submit your detailed quote, description of services, examples of work, and schedule to our Streetscape + Design Coordinator, Jason Glionna at: jason@yongestclair.ca. Please also contact this email with any questions.

Submission Deadline: Friday, January 24th, 2025

► Submit your quotation to jason@yongestclair.ca
► Or download the RFQ as a PDF file.